Accepting, Rejecting and Waitlisting Submissions

The Submissions page (Admin → Calls → your call → Submissions) is where decisions become real: you mark work accepted, rejected or waitlisted, then send the artists their answers. Deciding and notifying are two separate steps, so you can settle the whole show before a single email goes out. This guide covers making decisions in bulk, the waitlist, and controlling when the emails send.

Decide in bulk

Select the submissions you want with the checkboxes. A bar appears showing how many are selected, with Accept, Reject and Waitlist.

Clicking one opens a confirmation before anything happens. It names the action and the count, and shows you:

• How many of the selected submissions are eligible, how many unique artists they belong to, and how many emails will go.
• A breakdown of the statuses you are acting on.
• A warning if some cannot be moved from where they are now, with a count of how many will be skipped.

Read the skip warning before you confirm. A submission is skipped when it cannot legally move from its current status, usually because it was already decided or withdrawn.

Under Advanced Options you can customize the message for this batch, pick recipients who should have their status updated but receive no email, schedule the send, and require another admin's approval before anything goes out.

After you confirm, the result tells you how many were actually changed and how many were skipped. You have about thirty seconds to reverse the whole batch with the undo that appears. Undoing also cancels the pending emails.

If someone else changed a submission between your assembling the batch and confirming it, that one is skipped and named rather than quietly overwritten. Your colleague's decision stands.

Other bulk actions

The same bar carries Archive, Export, and Compare, which needs exactly two submissions selected. A More actions menu adds sending an email, adjusting mediums, recording a drop-off, and exporting the selection.

Calls without a jury

If jurying is turned off for the call, the buttons read Work Included and Unable to Include instead, and there is no waitlist. Waitlisting depends on a ranked jury result, so it is not offered.

The waitlist

A waitlist is a ranked queue, not a holding pen. Each waitlisted submission has a position, ranked by average jury score, and the Waitlist tab on the Jury page lists them by with the artist, their average score and the actions available.