Your portfolio is the permanent record of your work inside Crafted Call. Each piece is entered once, with its real details, and can then be used in submissions instead of being re-uploaded and re-typed for every call. This guide covers adding a piece, editing its images, setting the order, and organizing across collections.
Adding a piece
Open your portfolio and choose Add Artwork. The form asks for:
Title.
Description, for the story of the work or the process behind it.
Medium, such as oil on canvas.
Dimensions, as Height, Width and Depth.
Year.
Availability: Available, Sold, Not for Sale, On Loan or Reserved.
Materials, Techniques and Tags, which are what searches match on.
Current Location, such as your studio or a gallery holding the work.
URL Slug, generated from the title unless you set your own.
Editioned work has its own fields: Edition Number, Edition Size, Print Method, Paper Type and Sheet Size. Fill them in for prints; galleries and buyers ask for exactly these, and having them recorded once saves answering the question every time.
Always record dimensions and medium accurately. They decide whether a piece fits a wall, a crate and a call's rules, and a guessed measurement causes a problem at drop-off, not at entry.
Cropping and rotating images
You do not need to edit photographs before uploading. When you add an image, Edit Image lets you crop, rotate and zoom before the artwork is saved.
Choose an aspect: Free, 1:1, 4:5, 3:2 or 16:9.
Rotate 90 degrees left or right, or use the rotation slider for a small correction when the camera was not quite square.
Zoom in to crop tighter.
Apply Edits saves the result, Cancel discards it.
Straightening a slightly tilted photograph and cropping out the studio floor is the single biggest improvement most portfolio images get.
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Setting the order
Drag your artwork into the order you want it seen. The instruction on the page says it plainly: drag artwork to set the order shown on your public portfolio. The new order saves as you go, confirmed by a message.
Order deliberately. Whoever opens your portfolio sees the first few pieces and forms an opinion there.
You can also sort your working view by Date Added, Custom Order, Title, Year or Featured First, and filter to All Items, Featured, Available or Sold.
Editing and removing
Each piece has View, Edit, Add to Collection and Delete in its menu.
Deleting an artwork is permanent. If you have stopped showing a piece but might reference it later, mark it Sold or Not for Sale instead. A complete record of your practice is worth keeping, and availability is what viewers actually need to know.
Collections
Collections group related work: a series, a medium, a body of work made for one show. Add a piece to one from its own menu, or manage them from the collections view.
Useful collections are the ones with a reason behind them. A series, a year, a medium and a "recent work" set all answer a question somebody might ask. A collection called "Best Of" only answers a question you asked yourself.
Portfolio settings
Each portfolio has its own settings covering its Portfolio Name, Description, an optional Custom URL Slug, and its Display Layout: Grid, Masonry or List.
The point of doing this properly is that a call entry becomes a selection rather than a re-upload. Your portfolio also tracks how many of your submissions used each piece, so you can see which work you are actually putting forward.
Keeping it current
Add new work within a few weeks of finishing it, while you still remember the details.
Update availability when something sells. An out-of-date "Available" leads to an awkward email.
Photograph consistently. A portfolio shot the same way throughout reads as a body of work; a mixture of lighting and backgrounds reads as a folder.
Review it before a season of applications rather than during one.
